1. e-Form Submission Quick Guide
2. e-Form Approval Quick Guide

e-Form Submission Quick Guide

1. What is e-Form
2.Submission
    2.1 Submit e-Form
    2.2 Search e-Form
    2.3 View form status
    2.4  Application rejected
3. Terminate application

1. What is e-Form

The "Electronic Submission of Forms" (e-Form) enables you to fill-in and submit forms electronically at anytime and anywhere for service application

2. Submission

2.1Submit e-Form

eg.ITSC e-Form

(1)Find ITSC website in UIC Homepage:

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(2)Click “Forms” in Quick links

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(3)   Find the e-Form  and click:

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Remarks:

Some forms are only available to authorized person.
e.g., Only department contact person can fill in the form UIC Account Change Application);

Please aware of  the application process for required service in advance.

 

(4)Login with your UIC account and password:

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(5)Complete the  form and click Submit:

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(6)Email notification will be sent to you after confirmation.

(7)You can click the link to view status  .

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(8)Email notification will be sent to you  when application is approved or rejected.

 

2.2 Search e-Form

(1)After login,you can click Search in 【My Application】to search the form submitted.

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(2)Search e-Form by form number(instance number);

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2.3 View form status

Click log icon to view form:

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2.4 Application rejected

If an application is rejected, you can find the form in 【My inbox】and resubmit the application after modification.

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 Terminate application In 【My Complete】,

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Select  the form(Process name)  , click  terminate,

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e-Form Approval Quick Guide

1. Approval
    1.1 General approval
    1.2 Search e-Form
    1.3 Authorized approval representative
    1.4 Batch approval
    1.5 View form status

1. Approval

1.1 General approval

(1) Approver will receive an email notification, e.g.:

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You can click on the link to login for approval:

(2)Login with UIC account and password:

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(3)Click on the process name(e-Form),e.g.:

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(4)Review and make comments, click Approve or reject :

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1.2 Search eform

(1) Click Search

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(2) Search by form number(instance number), form applicant(starter),form name(Process name) etc.

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1.3 Authorized approval representative

Click Assign:

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Set approval representative

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(1) Set selected task approval representative

(2) Set approval representative for certain forms  and certain period

(3) Cancel approval representative for selected or all tasks

1.4 Batch approval

Tick to select batch approval

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Click Batch Approval

1.5 View form status

Click log icon of theform:

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